Are you detail-oriented, client-focused, and passionate about the world of investments? We’re assisting an asset manager in their search for an experienced Portfolio Administrator to join their dynamic Operations team.
If you thrive in a high-performance environment and have a solid understanding of trading, compliance, and client servicing within the asset management space, this might be the perfect opportunity for you.
Key Responsibilities:
- Trade Processing & Settlements
- Load on-market and off-market equity and FX trades via NX Manager
- Liaise with brokers and administrators to resolve trade discrepancies
- Ensure timely and accurate trade settlements
- Resolve unmatched trades within required timeframes
- Client Support & Reporting
- Respond to client queries and audit requests with professionalism and urgency
- Generate and distribute NAV, Regulation 28, and bespoke client reports
- Collaborate with Maitland to provide customised reporting solutions
- Client Onboarding
- Assist in reviewing mandates and verifying supporting documents
- Ensure FICA compliance and coordinate account openings with banks and Maitland
- Process initial scrip and cash take-ons efficiently
- Cash Flow Management & Payments
- Load and instruct payments for fees, inflows, and outflows
- Notify portfolio managers of cashflow activity
- Ensure compliance with cut-off times and reporting deadlines
- Support monthly invoicing and payment processes
- Proxy Voting & Corporate Actions
- Monitor corporate actions and ensure timely elections by portfolio managers
- Load proxy votes on the Maitland system and communicate with relevant parties
- Compliance & Regulatory Monitoring
- Manage FICA documentation and respond to compliance-related requests
- Monitor and report mandate breaches (pre- and post-trade)
- Distribute compliance reports and escalate exceptions as required
- Reconciliations
- Investigate and resolve all unmatched cash and scrip items daily
Requirements:
Minimum Requirements:
- Degree in Finance or Investments.
- 3 – 5 years of relevant experience in financial services/asset management.
- Solid understanding of financial markets, equity trading, FICA & FAIS.
Preferred:
- Experience with Maitland systems (e.g., NX Manager).
- Exposure to compliance, client reporting, and trade settlements.
Skills & Attributes:
- Strong numeracy and MS Excel proficiency.
- Excellent communication and client service orientation.
- High attention to detail and ability to work independently.
- Strong time management and multitasking skills.
Location: Successful incumbent will primarily be based in Sandton, Johannesburg.
To apply or for more details send us a detailed CV (in MS Word format) via email to info@sapientis.co.za (PFA_G)